Facilities & Operations Business Manager

Description

Facilities & Operations Business Manager
35 hours per week–to be determined with supervisor
Monday-Friday
salary rang: $70,000-$110,000

Job Description:
Provide fiscal leadership (budgets, reporting, analysis) for the Campus Operations departments (Facilities Management, Capital Projects, Dining Services, Events Management and Campus Safety) and in coordination with the college Finance Office, develop, oversee and monitor the college?s capital renewal and replacement budgets. Forecast and develop the annual college utility, rental properties and operating budgets for Facilities & Operations (F&O). Direct and provide leadership and administrative oversight of the college rental properties portfolio. In coordination with Five College Risk Management Office, manage and evaluate the property, auto and liability insurance coverages and associated claims processing for the college. Assess and conduct research to develop, update and modernize F&O policies and procedures. Manage the accounts payable and accounts receivable processing for the departments. Focus on developing and monitoring a set of key performance indicators, and metrics, for each department of F&O, in partnership with the leader of those departments and the Associate VP for Facilities & Operations.

Essential Functions
– Financial Analysis (35%)
– Administer, monitor, analyze, and report financial results of Finance and Operations capital, renewal and operating fund budgets totaling multi-million dollars annually.
– Establish quantitative and qualitative metrics, guidelines, and standards by which the departments? finances can be evaluated; identify opportunities for improvement and efficiencies.
– Inform administrators of expenditures in relation to budget goals.
– Consult with department administrators to develop and prepare the annual operating, renewal and replacement budgets for the college budget office and monitor capital project expenditures; review organizational expenses with department heads to ensure budget compliance.
– Analyze and report monthly expenditures for the college?s utility budgets, review energy consumption patterns and execute the purchase of energy commodities to meet college utility budgets.
– In consultation with the Associate VP for Facilities & Operations authorize budget expenditures, determine funding source and direct budget transfers between departments or funds.
– Assist the Associate VP for Facilities & Operations in establishing and implementing strategic and long-range plans for F&O to achieve financial objectives and which comply with and enhance the college strategic plan.
– Real Estate Portfolios (20%)
– And more

Other Functions
– Risk Management and Other Duties (10%)
– Serve as primary contact for risk management issues and communicate insurance issues to the Five College Risk Management Office and document insurance claims for reimbursement.
– Train and assist department heads in interpreting budget reports, forecasts and communicate procedures and policies.
– Communicate new directives, policies, or procedures to managers and operations staff as necessary.
– Represent F&O departments on various college committee assignments and attend professional development seminars and conferences to enhance professional skills.
– And more

Preferred Qualifications
Master?s degree in business is preferred.

Skills
Must be highly organized, detail oriented, efficient and effective.
Demonstrated ability to communicate clearly and concisely, both orally and in writing; to exercise effective and independent professional judgment; to establish and maintain collaborative working relationships with faculty, staff, and external vendors.
Experience in budget monitoring and development.

For a complete job description and how to apply visit:https://smithcollege.wd5.myworkdayjobs.com/en-US/smithcollege/details/Facilities—Operations-Business-Manager_R-202200890